Accounts Payable Administrator

The Accounts Payable Administrator is responsible for the efficient processing of invoices and the timely payment of vendors.

Job Dimensions:

Perform the day to day processing of accounts payable transactions ensuring validity and accuracy. The position works closely with the business unit finance manager and staff. Activities include; processing invoices, issuing payments (ACH and check), properly maintaining vendor file and 1099 information, reviewing all vendor statements and reconciling to vendor balance in Oracle, reviewing all coding of invoices and expense reports to ensure proper cost centers, and working with vendors to resolve past due invoices.

Activities:

Position responsibilities include, but are not limited to the following:

• Process invoice in accordance with established procedures.
• Alert manager to deviations from AP processes and procedures.
• Accurate and timely input of AP documents.
• Research and resolve invoice discrepancies.
• Process vendor payments in controlled and secure manner.
• Scan and file invoices per retention policy and process.
• Maintain vendor files
• Perform Month End Close procedures
• Assist and perform other duties as assigned.

Position Requirements:

• Some experience with spreadsheets and automated accounting systems
• Ability to sort, check, count, verify numbers, multi-task, prioritize and work efficiently.
• Ability to listen, communicate (written and verbal), excellent grammar, spelling and proof reading skills and follow-up effectively with all staffing levels and clients/customers
• Ability to work independently, self-starter, energetic, good common sense and sound judgment
• Flexibility to adapt to all situations and work.
• Ability to perform at high levels in a fast paced ever-changing work environment
• Ability to anticipate work needs and follow through with minimum direction.
• Confidentiality
• Judgment
• Communication Skills, written and verbal
• Team work
• Organizing and prioritizing
• Attention to detail and accuracy
• Ability to meet deadlines
• Problem-solving skills

Context and environment:

The job holder will work in an office environment and must be willing to multi-task between various managers. This is a non-exempt position.

Qualifications / experience required:

• High School Diploma or GED equivalent required, college level accounting classes or Accounting Degree preferred.
• Minimum 2 years hands-on Accounting experience.
• Good mathematical background
• Basic computer skills and word processing.
• Minimum of 2 years prior work experience in an office setting.
• Learns quickly, takes responsibility, and works both independently and as a congenial contributing team member.
• Demonstrates excellent communication skills with a friendly and professional demeanor.
• Establishes priorities, efficiently coordinates work activities and provides quick turnaround without compromising quality.
• Ability to multi-task and prioritize effectively.
• Strong communication, interpersonal, organizational and time management skills.
• Exercises good judgment and recognizes when to ask for help or escalate issues.
• Proficient with Microsoft Office products and general data base management.
• Proficient in Oracle or SAP